Online accounting for landlords
Clear rental records. Fewer surprises at tax time.
Whether you have one rental property or a growing portfolio, owned personally or through a limited company, we’ll help keep income and expenses organised, complete the relevant returns and accounts, and prepare for Making Tax Digital where it applies.
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Tell us a little about your business and what you need help with.
Who we support
Accounting support shaped around how your property is owned.
The right approach depends on when you are buying, who owns the property and whether it sits within a company. We’ll tailor the support around the ownership and reporting responsibilities that actually apply.
New and first-time landlords
If you are preparing to buy or have recently started letting a property, we’ll help you understand the ownership options, records to keep and tax responsibilities from the beginning.
Individual landlords
For property owned in your own name, we’ll organise rental income and expenses, support your Self Assessment and help you understand the tax position.
Joint property owners
Where a property is owned with a spouse, partner or another person, we’ll help each owner understand how the rental figures need to be recorded and reported.
Portfolio landlords
As the number of properties and transactions grows, we’ll help maintain consistent property-level records, prepare for Making Tax Digital and provide a clearer view across the portfolio.
Property companies
For rental property held through a limited company, we’ll support the bookkeeping, annual accounts, Corporation Tax and director responsibilities.
Where we can bring clarity
Property tax can become complicated long before the portfolio feels complicated.
A single rental property can introduce questions about ownership, expenses, record keeping and tax. We’ll explain what applies to your circumstances and help you avoid decisions that are difficult or costly to reverse.
Should I own the property personally or through a company?
The answer depends on your wider circumstances, financing, future plans and how you expect to use the income. We’ll explain the accounting and tax considerations before you commit where possible.
Am I recording the right property expenses?
Repairs, improvements, professional fees, insurance and other property costs can receive different treatment. We’ll review the expenditure and explain which records need to be retained.
How will mortgage interest affect my tax position?
The treatment of finance costs differs between personally owned property and property companies. We’ll help you understand how the rules affect the figures and likely tax position.
My records are spread across agents, bank accounts and receipts
We’ll bring the rental income, agent statements, mortgage information and expenses into one organised bookkeeping process.
What will Making Tax Digital change?
We’ll check when the rules apply, establish suitable digital property records and support the required quarterly updates.
What happens if I sell or transfer a property?
A disposal or transfer can create tax, reporting and cash-flow consequences. Speak to us before proceeding where possible so the position and available options can be considered in advance.
Landlord accounting FAQs
Questions landlords often ask
Property tax can become complicated quickly, particularly when ownership, borrowing or reporting requirements change. Here are some of the questions we regularly help landlords work through.
Do I need to declare my rental income?
Most rental income must be reported to HMRC, although the method depends on the amount received and your circumstances. We’ll establish what needs to be declared, register you for Self Assessment where necessary and make sure your return includes the correct figures.
Which property expenses can I claim?
Allowable costs can include repairs, insurance, letting-agent fees, service charges and other expenses incurred for the rental business. Improvements and other capital costs are treated differently. We’ll help separate allowable expenses from capital expenditure and retain the right records for each.
Can I claim tax relief on my mortgage interest?
If you own residential property personally, mortgage interest is not normally deducted from rental income in the same way as other expenses. Instead, you may receive a tax reduction of up to 20% of the qualifying finance costs, subject to HMRC’s limits. Limited companies generally follow different rules and can usually deduct qualifying interest when calculating their taxable profits. We’ll make sure the correct treatment is applied to your circumstances.
How is income from a jointly owned property divided?
That depends on who owns the property and in what proportions. Married couples and civil partners living together are usually taxed equally unless the relevant conditions and declarations support a different split. Other joint owners are normally taxed according to their ownership shares, although alternative arrangements may sometimes apply. We’ll help confirm the appropriate treatment.
Will Making Tax Digital apply to my rental income?
It may. Making Tax Digital for Income Tax is being introduced according to qualifying income from property and self-employment combined. It began in April 2026 for qualifying income over £50,000, with lower thresholds following in April 2027 and April 2028. We’ll confirm when the rules affect you and help you prepare before your start date.
Should I own rental property personally or through a limited company?
There is no single answer. Tax rates, mortgage options, how you intend to use the profits, your longer-term plans and the costs of buying or transferring property can all affect the decision. It is best to take advice before purchasing or changing ownership, as restructuring later can create additional tax and legal costs.
What happens for tax purposes when I sell a rental property?
A sale may create a Capital Gains Tax liability. Where tax is due on a UK residential property sale, it will usually need to be reported and paid within 60 days of completion, as well as being included on your Self Assessment return where required. We can help calculate the gain and meet the relevant reporting deadlines.
Can FreeAgent help me manage my rental records?
Where it suits your circumstances, FreeAgent can bring bank transactions, receipts and other financial information into a clearer bookkeeping process. We can help set it up, connect useful integrations and keep the records organised. FreeAgent is included without a separate software charge in our ongoing accounting packages.
Still unsure what applies to you? Let’s talk it through.
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